System Simulation

  • Collections Management
  • Digital transformation

020 7836 7406

406 Clerkenwell Workshops, 27-31 Clerkenwell Close, London. EC1R 0AT

About System Simulation

System Simulation

Based in Clerkenwell, London, System Simulation has over 30 years experience in providing collections management systems for leading heritage institutions.

Collections Management

CollectionsIndex+ is designed for use with different types of collections, each compliant with relevant professional standards:

  • Archives (ISAD(G) and ISAAR(CPF))
  • Books (MARC21)
  • Museum Objects (Spectrum)

System Simulation is a founding member of the Collections Trust’s Spectrum Partners scheme. CollectionsIndex+ includes a full set of procedure records, based on the Spectrum procedures, which enable users to record and manage tasks carried out with collections, such as acquisition, loans and conservation.

Digital Asset Management

CollectionsIndex+ includes image support, as standard. We also offer options for managing other digital assets.

AssetIndex+, our Digital Assets Management System, facilitates professional digital asset cataloguing, management and digital preservation. This integrates seamlessly with CollectionsIndex+.


We understand the importance of making collections and their stories accessible online. Our CollectionsOnline sites are configured to match your branding and existing web-presence.

Alternatively, if you choose to use your in-house team or a third party web design agency we can supply an API to make your CollectionsIndex+ records available online, through in-gallery kiosks or on platforms for users’ own devices.

With the option of a web-based interface your teams can access CollectionsIndex+ remotely from anywhere with an internet connection. If internet connections are an issue in your buildings we can provided a desktop interface.


Our professional support and training ensures that you get the most out of your system.

We provide training while setting up your system, as well as giving access to user manuals, video tutorials and support from our team. Additional or refresher training sessions can be booked at any time.

We can also provide hosting on our managed hosting platform.


Permissions groups, assigned to password protected user accounts control what users are able to do in the system. Single Sign-On (SSO), content based security and additional permissions configurations can be added if required.

Clients include:

  • The Victoria & Albert Museum
  • The British Museum
  • Government Art Collection
  • The London Transport Museum
  • The Garrick Club
  • Dr Williams’s Library
  • The Royal Academy
  • The Royal Society
  • Eton College
  • Sir John Soane’s Museum
  • The Dickens Museum
  • Salisbury Cathedral

Get in touch

To find out more or arrange a demo please get in touch.



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